Relocating an office is no small task—one of the biggest challenges is transporting bulky and complex furniture. Pieces like L-shaped office desk furniture and a tall office chair for standing desk setups can be awkward to maneuver, fragile in some areas, and critical to employee comfort and productivity once reassembled.
This is where professional office furniture moving services come into play. With experience, specialized tools, and proven techniques, these experts streamline the moving process while protecting both property and productivity.
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Key Takeaways
✔ Movers inspect each chair, including a tall office chair for a standing desk, and stage items with the right types of furniture packaging for safe handling. ✔ Large chairs are partially disassembled like L-shaped office desk furniture, with parts labeled for quick reassembly. ✔ Specialized types of furniture packaging protect upholstery and mechanisms more carefully than a commercial office desk. ✔ Chairs are stacked or moved individually, secured with commercial office desks and L-shaped office desk furniture during transport. ✔ Movers reassemble each tall office chair for a standing desk and place it with the correct commercial office desk for immediate use. |
Step-by-Step: How Movers Handle Large Office Chairs
According to CBRE’s analysis of roughly 500 publicly announced U.S. headquarters relocations between 2018 and 2023, 29 Fortune 500 companies chose to reinvest in their existing headquarters rather than relocate. Still, circumstances often arise—such as rapid growth, shifting market access, or the need for modern amenities—that make moving an office not only necessary but strategically beneficial.
When businesses prepare for relocation, one of the most overlooked challenges is moving oversized and specialized seating. Professional office furniture moving services know this all too well, which is why they follow a detailed, methodical process to ensure each chair arrives safely at its new location.
Step 1: Inspection and Preparation
Before moving begins, every chair is carefully inspected. Movers often look for the following:
- Loose arms or wheels
- Worn or fragile mechanisms (tilt levers, lumbar supports)
- Headrests or attachments that could snap during transport
This inspection ensures that movers know exactly how to handle each chair, especially a tall office chair for a standing desk that has more moving parts than a standard task chair.
Movers also stage chairs in groups for easy workflow. Just as they organize a commercial office desk or sections of L-shaped office desk furniture, staging helps them match the right types of furniture packaging with each piece before wrapping.
Step 2: Partial Disassembly
Some chairs can be moved whole, but larger ones often require partial disassembly. Common parts removed include:
- Headrests
- Armrests
- Footrests or attachments
By removing these components, movers avoid breaking delicate connections or scraping walls. The process mirrors how professionals handle L-shaped office desk furniture—breaking it into sections makes the move safer and more efficient.
Every screw or bolt is bagged, labeled, and stored for reassembly. This careful attention ensures the chair is restored to its original form once it reaches the new office.
Step 3: Protective Wrapping
Protecting upholstery and frame components is a critical step. Common types of furniture packaging used include:
- Plastic stretch wrap: Shields fabric and mesh from dirt
- Padded blankets: Protect leather from scratches or scuffs
- Bubble wrap and corner guards: Keep armrests, wheels, and headrests safe
Unlike a commercial office desk, which may only need corner protectors and moving blankets, a tall office chair for a standing desk requires tailored protection. Mesh backs, foam cushions, and delicate levers demand more specialized wrapping.
Movers choose the right types of furniture packaging based on materials, just as they would for L-shaped office desk furniture with glass or laminate surfaces.
Step 4: Transport
Transporting chairs requires a mix of efficiency and care. Chairs are often moved using the following techniques:
- Stacking: Smaller chairs may be stacked to save space
- Individual handling: Large ergonomic or tall office chairs for standing desks are moved one by one
- Use of equipment: Dollies and carts keep chairs stable when moving through hallways or elevators
Inside the truck, movers arrange chairs alongside commercial office desks and L-shaped office desk furniture in a balanced load. Items are strapped down to prevent shifting, protecting both the furniture and the vehicle’s interior.
Professional office furniture moving services know that poor stacking or loose strapping can lead to costly damage, so they use systematic placement techniques for maximum safety.
Step 5: Reassembly and Placement
Once the chairs reach their destination, reassembly begins. The reassembly process includes:
- Reattaching headrests, arms, and footrests
- Testing adjustment levers and wheels
- Ensuring stability before use
Movers also place each tall office chair for a standing desk at the assigned workstation, matching it with the correct commercial office desk or L-shaped office desk furniture. This coordination saves employees time and allows them to resume work immediately.
Labels from the disassembly process help movers return each chair to the right person or department. This is especially useful when dozens of identical chairs are moved in one relocation.
Why Professional Office Furniture Moving Services Are Essential
SEC data shows that between March 2022 and March 2023, 593 publicly traded U.S. companies—about 8.9% of roughly 6,700—relocated their headquarters. With so many businesses on the move, the difference between a smooth transition and a stressful experience often comes down to whether you hire professional office furniture moving services.
Each piece has unique requirements, from the right disassembly process to the appropriate types of furniture packaging. Trained movers bring the expertise and efficiency needed to handle these challenges.
1. Expertise and Efficiency
Professionals know exactly how to manage a wide range of office furniture. They disassemble, wrap, transport, and reassemble everything from modular L-shaped office desk furniture to adjustable chairs. With years of experience, they also select the best types of furniture packaging to prevent damage during transit.
2. Reduced Risk
DIY moves are not only time-consuming but also risky. Lifting a commercial office desk without the right equipment can damage floors, walls, or the desk itself. Attempting to carry a tall office chair for a standing desk without disassembly could break its adjustable mechanisms. By contrast, professional office furniture moving services use proven techniques, ultimately saving money on repairs or replacements.
3. Seamless Reassembly
Once the furniture reaches the new location, movers ensure everything is put back together correctly. Whether it’s complex L-shaped office desk furniture or ergonomic seating, employees return to fully functional workstations.
4.Cost-Effectiveness
Factoring in reduced downtime, fewer injuries, and avoided damages, professional office furniture moving services prove to be the most cost-effective solution. Instead of struggling with bulky furniture, businesses can focus on operations while experts handle the details.
Frequently Asked Questions
What is the most cost-effective way to move furniture?
The most cost-effective way to move office furniture is by hiring professional office furniture moving services. While it may seem cheaper to move items yourself, experts know how to handle large and complex pieces like L-shaped office desk furniture and oversized chairs without causing damage. This prevents costly repairs or replacements, ultimately saving businesses money in the long run.
How much to move office furniture?
The cost of moving office furniture depends on the volume, distance, and complexity of the items. For example, relocating a commercial office desk or a tall office chair for a standing desk often requires careful disassembly and specialized wrapping, which can increase the price compared to smaller, simpler pieces.
How do you estimate the cost of moving an office?
Estimating the cost of moving an office usually involves an assessment of the number and type of furniture being transported, along with the amount of labor and time required. Larger items such as L-shaped office desk furniture often need more protective materials and manpower, while the choice of types of furniture packaging also influences the final estimate.
What type of packaging is most widely used?
The most commonly used types of furniture packaging are moving blankets and stretch wrap, which protect surfaces from scratches, dirt, and minor impacts. These are particularly effective for large desks such as a commercial office desk or delicate upholstered items like a tall office chair for a standing desk.
What are the different modes of packaging?
Movers rely on several modes of packaging depending on the furniture. Stretch wrap is often used to protect chair upholstery, blankets and pads are preferred for wooden surfaces like L-shaped office desk furniture, and bubble wrap or corner guards are added for fragile edges. Each method ensures that office furniture arrives safely at its new location.
Don’t Just Move—Move Best
Choosing experts means your valuable furniture is protected with the right types of furniture packaging, downtime is minimized. At Commercial Movers by Best, we do more than just move furniture—we ensure your entire office is set up for success. Our team in White Plains, NY, specializes in the delivery and installation of everything from modular desks to ergonomic chairs, handling even the most complex layouts with ease.
Ready to move your office the right way? Contact Commercial Movers by Best today!
