Office relocations in White Plains, NY, are complex and often stressful for everyone involved—especially when valuable equipment and documents are at risk. One of the most overlooked yet critical factors in a smooth transition is using the right packing materials, particularly large moving boxes built to handle the weight and volume of business essentials. When chosen correctly, these boxes can dramatically reduce the risk of damage, downtime, and disruption during the move.
Here are five ways large moving boxes can protect assets during an office relocation.
Table of Contents
Key Takeaways
✔ Large moving boxes reduce the risk of damage by distributing weight evenly and providing sturdier protection.
✔ Uniform large boxes improve stacking efficiency and keep office moves organized.
✔ Specialized boxes from full-service movers help protect electronics and fragile items.
✔ Clear labeling is easier with large boxes, speeding up unpacking and reducing errors.
✔ Moving services with packing materials save time and ensure professional handling.
✔ Estimating the right number of large boxes prevents delays and overpacking.
✔ Asking, “Do movers supply large moving boxes?” helps businesses plan smarter and avoid last-minute issues
5 Ways Large Moving Boxes Reduce Damage During Office Relocation
1. Reduces the Risk of Crushed Office Supplies
Office moves often involve heavy files, tech gear, and fragile components packed into tight spaces. When smaller boxes are overfilled, they buckle under pressure, causing damage. Using large moving boxes helps distribute weight evenly and prevent crush-related losses.
Why Stronger Boxes are Capable of Handling Heavier Loads
- Weight Spreads More Evenly: Larger boxes give movers more surface area to distribute contents, which lowers the chance of one item damaging another. This balance helps protect files, monitors, and small equipment during stacking and transit.
- Sturdier Build for Industrial Use: Most large moving boxes are double-walled or reinforced to handle commercial weight demands. Unlike standard household boxes, they resist caving in even when stacked under other heavy containers.
- Fewer Boxes, Less Crushing Risk: With more space per box, movers use fewer total containers, reducing the need to stack high. Fewer vertical stacks mean lower risk of top boxes crushing the ones underneath.
2. Improves Organization and Labeling
Moving an office involves keeping hundreds of items clearly marked and easy to track. When packing is rushed or messy, it leads to confusion, lost equipment, and wasted time. Using large moving boxes gives teams the space and flexibility needed for better organization.
How Larger Boxes Make Labeling and Sorting Easier
- Dedicated Boxes for Each Department: With enough space in each container, movers can pack by department—IT, HR, marketing, etc.—without mixing items. This makes unpacking faster and ensures every team gets the right materials.
- Clear Labeling on Flat Surfaces: Large moving boxes provide flat, wide surfaces for bold, visible labels that are easy to scan at a glance. This helps movers and managers sort, stack, and deliver to the right spots with fewer errors.
- Simplifies Inventory Tracking: Professionals using custom-sized moving boxes from moving services often barcode or log each large box into an inventory system. This process is faster and more accurate when there’s one clearly labeled box per category, not ten scattered small ones.
3. Supports Fragile Electronics and Office Equipment
Office moves often involve delicate items like desktop monitors, printers, phones, and servers. These tools are not only expensive to replace but also critical to daily operations. Using full-service movers with boxes included ensures these electronics are protected inside the right packing setup.
Why Large Boxes Are Better for Sensitive Devices
- Room for Padding and Internal Protection: Large moving boxes offer the space needed to cushion fragile items with foam, bubble wrap, or inserts without cramming. This prevents jostling and impact during loading and transport.
- Minimized Risk of Overpacking: Cramming too many items into small boxes often leads to pressure damage. Larger boxes give packers more room to fit equipment properly, reducing the chance of cords, screens, or connections getting crushed.
- Special Handling by Professional Movers: Teams that offer full-service movers with boxes included often have training in handling office electronics. They know how to secure internal components and use static-resistant materials, giving businesses peace of mind.
4. Speeds Up the Moving Process
Every hour an office stays offline during relocation costs time, productivity, and revenue. Large, uniform boxes help movers work faster and more efficiently from start to finish. This speed is especially noticeable with moving services with packing materials that bring their own supplies and trained crews.
How Larger Boxes Boost Efficiency
- Fewer Trips Required: A single large moving box can carry what would otherwise take two or three smaller boxes. That means fewer loads per dolly, fewer trips to the truck, and a faster overall move.
- Stacking and Loading Are Faster: Movers prefer large, uniform boxes because they fit together cleanly and don’t waste space. Crews can stack them like building blocks, speeding up both truck loading and office reassembly.
- Pre-Packing Services Save Time: Businesses that work with professional packing boxes from moving companies can have their supplies delivered and packed ahead of time. This keeps employees focused on work while the move is handled professionally behind the scenes.
5. Offers Better Protection for Bulky Office Items
Not every office item fits neatly into a small box. Things like keyboard trays, desk organizers, binders, and bulk stationery need more space—and improper packing can damage them. This is where large moving boxes come in, offering flexibility for oddly shaped or oversized items.
Why Larger Boxes Handle Bulky Items Better
- Fewer Awkward Gaps and Pressure Points: Oversized or irregular objects can strain small boxes, leading to tearing or collapse. Large moving boxes offer the right dimensions and strength to hold bulkier supplies without forcing awkward fits.
- Ideal for High-Volume Storage: Offices often need to move dozens of similar items, like promotional materials or archived files. Bigger boxes make it easy to group these items in one place and transport them together securely.
- Included in Full-Service Packages: Companies that ask, “do movers supply large moving boxes?” can benefit from full-service providers who supply heavy-duty boxes built for awkward and oversized loads. These materials are designed to move office contents without damage—even during long hauls or multi-floor moves.
How to Choose the Right Large Moving Boxes for Office Relocation
With the U.S. moving services industry growing to $23.2 billion in 2023 alone, it’s clear that more businesses are relocating than ever. However, when it comes to large boxes, not all options are equal. Choosing the right type of box for each need can make the difference between a smooth relocation and costly damage.
1. Match Box Size to Office Item Type
Choosing the right dimensions starts with knowing what’s being packed. Large boxes for lightweight items like desk organizers or keyboards should differ from those used for monitors or stacked binders. Businesses often ask, “Do movers supply large moving boxes for specific equipment?”—and reputable professionals usually do.
2. Look for Double-Wall Corrugated Construction
Durability matters. Large moving boxes with double-wall corrugation are far better at handling the weight and stacking stress that comes with office furniture, tech gear, and bulk files. Moving services with packing materials typically supply these heavy-duty boxes as part of their standard kit.
3. Choose Uniform Sizes for Easier Stacking
When boxes are uniform in size, movers can stack them more efficiently on dollies and inside trucks. This reduces the risk of toppling and helps prevent internal shifting that causes damage. Full-service movers with boxes included usually bring a consistent set of large boxes to streamline the process.
4. Prioritize Boxes with Labeling Space
Clear labels are essential in office moves where dozens of departments may be involved. Large boxes with open space for stickers or printed labels make it easier to track contents, especially when working with custom-sized moving boxes from moving services. Visibility during unpacking can save hours of guesswork.
5. Ask About Specialty Boxes for Electronics
Standard boxes aren’t always safe for items like monitors, projectors, or networking hardware. Businesses should ask, “Do movers supply large moving boxes with inserts or padding for electronics?”—experienced commercial movers often carry these as part of their full-service packages.
6. Consider Recyclable or Reusable Options
Sustainability is a growing priority for many companies. Recyclable or reusable large moving boxes not only reduce waste but often offer better structural integrity. Many full-service movers with boxes included now offer eco-conscious packing materials without compromising on protection.
How to Prepare a Workplace for Moving Services with Packing Materials
Businesses have no shortage of expert help—but a successful office move still starts with strong internal preparation. While partnering with full-service movers with boxes included is valuable, company-side preparation remains crucial. In fact, with employment-related moves increasing slightly to 16% in 2022 from 15.7% in 2021, internal readiness is more important than ever.
1. Declutter Each Department Before Movers Arrive
Unnecessary items like outdated files, broken electronics, or unused furniture only take up valuable space in large moving boxes. Each department should review what needs to be moved and what should be recycled or discarded. This step saves money, reduces waste, and ensures movers pack only what’s truly essential.
2. Designate a Packing Lead for Every Team
Assign one person per department to coordinate with the moving crew and keep packing efforts on track. These leads help answer questions, oversee item handling, and make real-time decisions if something unexpected arises. It’s especially helpful when using full-service movers with boxes included, since crews work best with point-of-contact guidance.
3. Pre-Label Items That Need Special Handling
IT equipment, fragile décor, or confidential documents should be marked clearly before movers begin packing. While moving services with packing materials bring the right supplies, knowing which items need extra care ensures better protection. Simple labels like “fragile,” “do not stack,” or “pack separately” can prevent mishandling.
4. Organize Shared Spaces in Advance
Breakrooms, meeting rooms, and storage closets often contain forgotten or miscellaneous items. Cleaning and sorting these areas before move day makes it easier for full-service movers with boxes included to pack efficiently without delays. It also prevents last-minute decisions that lead to misplaced supplies or damage.
5. Communicate the Move Schedule and Plan to Staff
Everyone in the office should know when the movers will arrive, how long packing will take, and what’s expected of them. Clear communication helps reduce confusion and lets employees focus on what’s needed to support the moving process. With custom-sized moving boxes from moving services, timing matters—being ready when they arrive avoids rush packing or missed items.
6. Ask Early: Do Movers Supply Large Moving Boxes?
Not all moving companies offer packing supplies, so it’s important to clarify this during the booking process. Businesses should confirm whether large moving boxes, padding, and tape are included, or if they need to be arranged separately. Most reputable full-service movers with boxes included are transparent about what’s provided, saving businesses from last-minute scrambles.
How to Estimate the Number of Large Moving Boxes Needed
One of the most common questions during an office move is how many boxes to order. Underestimating slows the process, while overestimating clutters the workspace and drives up expenses. Working with moving services with packing materials helps avoid both extremes through expert planning and practical tools.
1. Count the Number of Workstations First
Each employee typically needs 4–6 large moving boxes to pack up their desk, personal items, and equipment. This number increases for departments with paperwork-heavy roles like finance or HR. Professional movers often use this count as a baseline during their box estimate.
2. Factor in Shared Spaces and Common Areas
Conference rooms, breakrooms, and storage closets often require more boxes than expected. Bulk items like kitchen supplies, printer paper, and office décor need durable, high-volume boxes for safe transport. Full-service movers with boxes included will assess these spaces and recommend quantities during their walk-through.
3. Plan for Specialized Equipment and Oversized Items
Monitors, AV equipment, and networking gear need specific box sizes and protective padding. Asking upfront, “Do movers supply large moving boxes for electronics?” can guide planning and prevent makeshift packing on move day. These items may also require fewer but larger boxes with customized inserts.
4. Estimate Box Needs by Department Type
Creative teams may have more gear and props, while sales teams might travel light. Estimating based on department function gives a clearer picture of box quantity rather than applying a one-size-fits-all number. Moving services with packing materials often use department-specific templates for more accurate forecasts.
5. Add a 10–15% Buffer for Last-Minute Items
No matter how well planned, unexpected items always show up—stray supplies, forgotten storage bins, or personal belongings left in drawers. A modest buffer of extra large moving boxes ensures movers don’t scramble to find packing options mid-move. Most full-service movers with boxes included build this into their supply estimates automatically.
6. Use Inventory Tools from Professional Movers
Many moving companies offer pre-move checklists, digital inventory forms, or onsite consultations. These tools help businesses track what’s being moved and calculate box counts with accuracy. When using professional packing boxes from a moving company, teams benefit from these resources at no extra cost.
Frequently Asked Questions
Can large moving boxes be used for long-term storage after the move?
Yes, large moving boxes are often durable enough for temporary or long-term storage, especially if they’re made with double-wall construction. However, it’s important to store them in a dry, climate-controlled space to avoid moisture damage. Many moving services with packing materials offer guidance on how to repurpose these boxes after the move.
Are there eco-friendly options for large moving boxes?
Yes, several companies now offer recycled or reusable large moving boxes made with environmentally friendly materials. Businesses should ask, “Do movers supply large moving boxes that meet sustainability standards?” Full-service movers may include these options in their packing packages for eco-conscious clients.
Do large moving boxes come with built-in handles?
Some large moving boxes do include built-in handles or pre-cut side grips to make lifting easier. For heavier loads, movers often reinforce boxes with packing tape to keep them secure. Getting professional packing boxes from moving companies ensure both safety and ease of handling.
Can important documents be safely packed in large moving boxes?
Yes, important files can be packed in large moving boxes when properly organized and labeled. Businesses should use file inserts or banker’s boxes inside the larger containers to prevent shifting. Many full-service movers with boxes included offer specialized solutions for confidential or sensitive documents.
Are there insurance options that cover damage to items inside large boxes?
Yes, most commercial moving companies offer insurance plans that include coverage for items packed in large moving boxes, especially when packed by the movers themselves. It’s best to review coverage details and ask what’s included when booking moving services with packing materials. Proper labeling and itemization also support successful claims if damage occurs.
Streamline Your Office Move with Commercial Movers By Best!
When it’s time to relocate a business, downtime isn’t an option—and that’s where Commercial Movers By Best delivers. Serving companies throughout White Plains, NY, our team handles everything from packing with large moving boxes to full-scale equipment relocation, all with speed and precision. With full-service movers with boxes included, we take the guesswork out of office transitions so teams can stay focused on what matters.
Work with us today for your next office relocation project!
